DAY CHAIR COMMITMENT & RESPONSIBILITIES
Participation in LINC Redwood County is a commitment to both the current program year and the continued success of future cohorts. By applying to the program, participants acknowledge and agree to:
- Attend and actively participate in all nine program sessions during their cohort year; and
- Serve as a Day Chair for one session during the following program year.
At the conclusion of the program year, each participant will sign up to serve as a Day Chair for one of the nine sessions held the following year. Day Chairs play a critical role in delivering a meaningful and successful leadership experience for future participants.
Before submitting your application, applicants are required to review the Day Chair responsibilities outlined below and acknowledge their understanding and agreement to this commitment.
WHAT IS A DAY CHAIR?
Day Chairs are former program participants who help plan and coordinate one session of the leadership program for the next cohort year. Participants are typically paired with one or two fellow alumni to serve as a planning team.
Each session will already have a confirmed:
- Date
- Educational topic and Educator
- Host community
The Day Chair team is responsible for helping bring the day to life through planning, coordination, and community engagement.
This role provides a unique opportunity to showcase a community’s businesses, organizations, resources, and assets while helping create an impactful learning experience for participants.
DAY CHAIR RESPONSIBILITIES
Pre-Session Planning
Day Chairs should expect approximately 3–4 hours of planning time leading up to their assigned session. Planning activities may include:
- Coordinating with co-Day Chairs
- Communicating with the Program Coordinator
- Scheduling site visits and tours
- Arranging food and refreshments
- Confirming logistics and timing for the day
Detailed instructions, timelines, and the session budget will be provided by the Program Coordinator at least two months prior to the scheduled session date. The Program Coordinator will serve as a guide throughout the planning process and provide support as needed.
Secure the Session Location: LINC will identify the community where the session will be held. Day Chairs are responsible for securing an appropriate meeting location within that community for the educational portion of the session.
Coordinate the Agenda & Tours: Educational topics and speakers are selected in advance by the LINC Redwood County Board of Directors. The morning portion of the session typically includes the educational presentation, followed by lunch and afternoon tours or site visits.
Day Chairs are responsible for coordinating the afternoon experiences, including:
- Selecting businesses, organizations, or sites to visit
- Confirming tour hosts and logistics
- Planning travel and timing between locations
- Ensuring tours align with the session topic and community experience
Tours may highlight local businesses, industries, historical sites, natural resources, community initiatives, or other assets that help participants better understand the host community.
Food & Refreshments: Day Chairs are responsible for arranging:
- Morning refreshments
- Lunch
- Afternoon snacks or beverages
A budget will be provided, and Day Chairs are encouraged to seek sponsorships when appropriate. Whenever possible, Day Chairs should utilize local restaurants, caterers, and vendors to help showcase businesses within the host community.
Session Day Expectations
Day Chairs are expected to attend the session they are assigned to coordinate. This role is essential to ensuring the day runs smoothly and provides a positive experience for participants and presenters.
Responsibilities on the session day may include:
- Assisting with room setup
- Coordinating refreshments and meals
- Greeting participants and speakers
- Serving as the point of contact for presenters and tour locations
- Managing timing and logistics throughout the day
- Collecting receipts and coordinating with the Program Coordinator
The time commitment for the session day is typically 8:00 a.m. – 5:00 p.m.
Commitment & Continued Participation
Serving as a Day Chair is an important expectation of all LINC graduates. While we understand that personal or professional circumstances may change after program completion, participants are expected to remain engaged in the planning process even if they are ultimately unable to attend the session day in person.
If extenuating circumstances arise, the Program Coordinator will work individually with the participant to determine appropriate next steps and support the planning team as needed.
By submitting an application to LINC Redwood County, applicants acknowledge that they have reviewed and understand the Day Chair responsibilities and agree to fulfill this commitment as part of their participation in the program.